Are you someone who is always a little unsure about how to follow up after an interview? Do you ever feel like your post-interview communication isn’t up to par? Well, worry no more because today we’re giving you a sample email for sending documents to HR after an interview.
This email is a great way to make sure you have all of your bases covered and that the HR team has everything they need to move forward with your application. But don’t worry if the sample email doesn’t suit your unique requirements – we have plenty of other examples for you to choose from.
Just keep in mind that while we’ve provided you with a solid foundation for a follow-up email, it should always be customized to fit your personality and match the overall tone you set during the interview. After all, you want to make sure that you’re giving off the same vibe with your post-interview communication as you did in person!
So without further ado, here’s the sample email for sending documents to HR after an interview. Feel free to use this as a starting point and edit as needed:
Dear [HR Contact],
I wanted to follow up with you to express my continued interest in the [Job Title] position we discussed during our interview on [Date]. I appreciated the opportunity to learn more about the company and the role, and I’m even more excited after our conversation.
As requested, I’m attaching my resume, cover letter, and any other relevant documents for your review. Please let me know if there’s anything else you need from me, or if you have any questions about my qualifications or experience.
Once again, thank you for your time and consideration. I’m looking forward to hearing from you soon.
Best regards,
[Your Name]
The Best Structure for a Sample Email for Sending Documents to HR After an Interview
When you’re looking to land a new job, sending follow-up emails can be the difference between getting an offer and being passed over. After an interview, it’s important to send a thank-you email to the interviewer and follow up with any requested documents. In this article, we’ll explore the best structure for a sample email for sending documents to HR after an interview, using Tim Ferris’s writing style as a guide.
When sending an email after an interview, it’s important to be professional and concise. Your email should be easy to read and should clearly communicate the requested information while showcasing your enthusiasm for the opportunity to work with the company. To achieve this, your email should typically follow the following structure:
The Salutation
Start with a polite and professional greeting that addresses the recipient by name. You can use titles such as “Dear Mr./Ms,” followed by their last name. Alternatively, if you have established a more informal relationship, you can address them by their first name or use their title (e.g., “Dear HR Manager”). Use your best judgment depending on the situation.
The Introduction
The first paragraph should establish the purpose of the email and thank the recipient for their time during the interview. It should be short and to the point. You should also make it clear that you’re excited for the opportunity to work with the company. For example:
Dear [Name],
Thank you for taking the time to meet with me on [date]. It was a pleasure to learn more about your organization, and I appreciate the opportunity to discuss my candidacy for the [position]. I remain excited about the opportunity to join your team.
The Body
The body of the email should include the requested documents (e.g., references, transcripts, portfolio, etc.), along with any other information that the interviewer or HR team may need. Be sure to make it clear that you’ve attached the requested materials and that you’re available to answer any additional questions.
Here’s an example:
I’ve attached the following documents as requested:
- Updated resume
- References
- Transcripts
- Portfolio
Please let me know if there is any additional information that I can provide or if you have any questions about the materials I’ve attached. I’m available to discuss my candidacy further, and I look forward to the next steps in the process.
The Closing
End the email with a closing remark that reiterates your interest in the position and thanks the recipient for their time and consideration. You should also include your contact information, such as your phone number and email address for easy follow-up.
For example:
Thank you again for your time and consideration. I’m excited about the opportunity to join your team and look forward to hearing from you soon. Please feel free to contact me if you need any further information or have any additional questions.
The Sign-off
The sign-off should be polite and professional, and may vary depending on the relationship you’ve established with the recipient. Examples of professional sign-offs include:
- Best regards,
- Sincerely,
- Warm regards,
- Thank you,
Here’s an example:
Best regards,
[Your Name]
As you draft your email, keep in mind that brevity is key. Be sure to proofread for typos and grammatical errors before you hit the send button. With the right structure and writing style, you can create a professional and compelling email that showcases your qualifications and highlights your enthusiasm for the opportunity to work with the company.
7 Sample Email Templates for Sending Documents to HR Post-Interview
Sample Email for Sending Reference Letter to HR after Interview
Dear [HR Manager’s Name],
It was a pleasure meeting you and the team during my recent interview for the [Job Position] role. As per our conversation, I am pleased to attach the reference letter that highlights my work experience, skills, and character. I believe this letter will serve as a valuable addition to support my application and show my potential contribution to the company.
Thank you for taking the time to review my application and considering me for this role. Please let me know if you require any further information or if you would like to schedule a follow-up call to discuss my suitability for the role.
Sincerely,
[Your Name]
Sample Email for Sending Additional Documents to HR after Interview
Dear [HR Manager’s Name],
I hope this email finds you well. I appreciate the opportunity to interview for the [Job Position] role and for providing me with valuable insights about the company culture and job responsibilities. As requested, I am attaching some additional documents such as my certification, portfolio, or any other relevant materials. These documents will provide a better understanding of my qualifications and work experience.
Thank you again for considering me for this position. I am eager to contribute my skills and experience to the team. Please let me know if you need any further information or if you have any questions.
Sincerely,
[Your Name]
Sample Email for Sending Thank You Note to HR after Interview
Dear [HR Manager’s Name],
Thank you for your time and consideration during my recent interview for the [Job Position] role. I appreciate the opportunity to learn more about the company and the position, and I am excited about the possibility of joining the team. I wanted to take a moment to express my gratitude for the time you spent discussing the role and providing valuable insights.
Also, I would like to highlight my interest in this role and how well my skills and experience align with the requirements. Please find attached a document that outlines my experience and how it can be an asset to the company.
Once again, thank you for your time, and please let me know if you need any further information. I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample Email for Sending Reimbursement Receipt to HR after Interview
Dear [HR Manager’s Name],
I hope you are doing well. I wanted to follow up with you regarding my interview expenses for the [Job Position] role. As per company policy, I have attached the receipt for expenses incurred during my interview, including hotel, travel, meals, etc.
Please let me know if there is any further information or documentation that you require to process my claim. I appreciate your assistance in this matter.
Thank you for your time and consideration, and I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Sample Email for Sending Documents for Background Check to HR after Interview
Dear [HR Manager’s Name],
I hope you are doing well. As per our conversation during my recent interview for the [Job Position] role, you requested some information and documents for a background check. I am attaching the required documents with this email.
Please let me know if you need any further information or documents. I understand that the background check is part of the recruitment process, and I appreciate your efforts to ensure a safe and secure working environment.
Thank you for your time and consideration, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample Email for Sending Follow-up Email to HR after Interview
Dear [HR Manager’s Name],
I hope you had a great day. I wanted to follow up with you regarding my recent interview for the [Job Position] role. I am excited about this opportunity to work with a great team, and I would love to discuss my application with you further.
Please let me know if there is any further information that you require from me to move forward with my application. I am happy to provide any information or documentation that would help you make an informed decision.
Thank you for your time and consideration, and I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Sample Email for Sending Offer Letter to HR after Interview
Dear [HR Manager’s Name],
I am writing to express my thanks for the opportunity to interview for the [Job Position] role. I am excited about the prospect of joining the team and contributing my skills and experience to the company.
As per our discussion, I am pleased to accept the job offer and attach the signed offer letter with this email. Please let me know if there is any further documentation that you require from me.
Thank you for your time and consideration, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Tips for Sending Documents to HR after an Interview
After an interview with a potential employer, there are several key documents that you may need to send to HR to complete the hiring process. These documents generally include a cover letter, a resume, and any other supporting materials that the employer has requested, such as references or work samples. Here are a few tips to keep in mind when sending these documents:
- Pay attention to deadlines: Before sending any documents, make sure you are aware of any deadlines the employer has set. This can help ensure that your application is not overlooked and that you are still eligible for the position.
- Personalize your email: When sending your documents to HR, it can be helpful to personalize your email to the employer. This can show that you are genuinely interested in the position and taking the application seriously. Consider addressing the person who interviewed you by name and adding a brief note of thanks for their time.
- Label your documents clearly: To make it easy for HR to quickly review your application, ensure that all documents are labeled clearly. Use a consistent naming convention for all the files you send to avoid any confusion.
- Proofread your application: Before sending your application off, be sure to proofread all of the documents thoroughly. This is particularly important for your cover letter, which should be free of any spelling or grammatical errors. Take the time to read it carefully and consider asking a friend or family member to review it for you.
- Follow-up: After sending your documents to HR, it can be helpful to follow up with the employer to ensure that they received everything they needed. This can also be a great opportunity to express continued interest in the position, as well as find out more about the next steps in the hiring process.
By following these tips, you can help ensure that your application stands out from the crowd and that you have the best possible chance of securing your dream job. Remember, attention to detail and personalization can go a long way in making a positive impression on potential employers.
Frequently Asked Questions
What should I include in the email while sending my documents to HR after an interview?
You should include your updated resume, cover letter (if applicable), educational certificates, and any other documents requested by the recruiter in the email. Also, mention your interview date, time, and position applied for in the subject line of the email.
When should I send my documents to HR after an interview?
You should immediately send your documents to HR after you are asked to do so by the recruiter. Don’t delay sending the documents as it may create a negative impression on the recruiter.
How can I make sure that my documents are error-free?
You should meticulously review your documents for any errors, grammatical mistakes, or formatting issues before sending them to HR. You can use online grammar-checking tools to help you filter out the errors.
Should I follow up with HR after sending my documents?
If the recruiter has specifically asked you to follow up, then you should do so. If they haven’t asked you to follow up, it’s best to wait for them to revert back to you. However, if you don’t receive a response after a week or so, you can send a polite follow-up email to inquire about your application status.
What format should I use to send my documents to HR?
You should send your documents in PDF format to maintain the integrity of your document’s formatting. This ensures that your document will be viewed correctly no matter what device or software is used to open it.
How long should my email be while sending my documents to HR?
You should keep your email short and to the point, highlighting that you are submitting the requested documents, thanking the recruiter for their time, and mentioning that you look forward to hearing back about the next steps in the hiring process.
What if I forget to attach any document while sending my email to HR?
You should double-check your email before sending it to ensure that all the required documents are attached. However, if you still forget to attach any document, you can send another email immediately, apologizing for the mistake, and attaching the missed document.
What if the document size exceeds the attachment limit?
You can use cloud-based file sharing services like Google Drive or Dropbox and share the link to the folder or file with the recruiter. Alternatively, you can break your documents into smaller parts and send them in separate emails.
What if HR doesn’t give me any response after I send my documents?
If you don’t receive a response from HR after sending your documents, you can send a polite follow-up email to inquire about your application status. However, don’t keep sending too many emails as it may hurt your chances of getting hired.
Wrap it up!
And that’s it, folks! Sending follow-up email after the interview can be a crucial step in job-hunting process. A good follow-up email can actually make a difference and improve your chances of getting hired. Remember, always proofread your email before hitting that ‘send’ button and keep it short and to the point. Thanks for reading till the end and I hope this article gave you valuable insight on how to write an effective follow-up email to HR. Make sure to come back and visit us for more helpful tips and tricks in career development!