Retirement Email Sample: How to Write a Professional and Heartfelt Goodbye Message

Retirement is an exciting and life-changing event that requires thoughtful planning and execution. One crucial aspect of retirement preparation is notifying colleagues and employers about your retirement plans with an email. Crafting a retirement email can be a daunting task, but fear not! In this article, we’ve compiled some useful retirement email samples that you can use as a starting point to announce your retirement to your colleagues and superiors. These retirement email samples are customizable, and you can edit them according to your preferences and work environment. So, whether you’re a seasoned professional or a rookie to the retirement game, keep reading to prepare for this exciting and memorable life event!

The Best Structure for Retirement Email Sample

Retirement is an exciting time for anyone, as it marks the end of one chapter in life and the beginning of a new one. If you are planning to retire soon and want to write a retirement email to inform your colleagues and friends about your decision, then you must ensure that your email is detailed, well-structured and sincere. In this article, we will discuss the best structure for a retirement email using Tim Ferris’ writing style.

The first step to writing a retirement email is to start with a clear and concise introduction. Begin by stating that you are retiring and the exact date of your retirement. Give your colleagues and friends enough time to plan for a proper send-off, if that’s something you’d like, by announcing your retirement a few weeks in advance. Remember, this is not a resignation letter, so avoid giving a detailed explanation of why you are retiring, unless it’s something you feel comfortable sharing. Keep the tone light and positive to assure your recipients that you are happy with your decision.

The second section of your retirement email should focus on expressing gratitude and appreciation. This section allows you to reflect on the people and experiences that have made your professional journey worthwhile. Thank your boss, your coworkers, and anyone else who has played an influential role in your career. Use this opportunity to show your sincere gratitude and appreciation for the people who made your job enjoyable.

The next part of your email should be dedicated to sharing your future plans. Highlight any personal milestones you’re looking forward to, what you’ll be doing in your free time or your next chapter. By sharing more about your future plans, you’re letting people know that you’re not disappearing and that you are still available or willing to stay connected, at least via email or phone. Remember to remain upbeat and optimistic and let your colleagues know how much you’re looking forward to your next adventure.

Finally, close your retirement email by encouraging communication. Make sure to share your phone number or other contact information, and let them know that while you’re moving on to the next chapter of your life, you’re still open to staying in touch. Encourage your colleagues, friends, and acquaintances to stay in touch, share updates on their own careers or life events, and generally keep the lines of communication open.

In conclusion, when writing a retirement email, it is important to structure your email so that it is both clear and sincere. Begin by announcing the exact date of your retirement, then express gratitude and appreciation, share your future plans, and encourage communication. Your email should not only be professional but also reflect the joy and anticipation of your new chapter in life.

Sample Retirement Emails

Retirement Email for Health Reason

Dear Mrs. Smith,

I hope this email finds you in good health and spirit. I am writing to notify you of your retirement due to your health condition. I have been informed by your doctor that you need dedicated rest and care. This means that you can no longer continue the work you’ve been doing with us.

I want to thank you for your valuable contribution to our organization during the many years you’ve been with us. Your dedication and excellent service will always be remembered.

May you enjoy peace, good health, and a happy retirement.


John Doe

Retirement Email for Personal Choice

Dear Mr. Brown,

I hope this email finds you well. I understand that you have decided to retire, and while I’m sad to see you go, I also want to congratulate you on this milestone.

You have been an integral part of our organization and your contributions have been highly valued. I appreciate all your hard work, dedication and commitment towards our company. You have created a valuable legacy during your time here and you will be missed.

May your retirement be full of happiness, health, and everything else you have hoped for.


Jane Doe

Retirement Email for Business Downsizing

Dear Ms. Wilson,

I am writing to inform you that due to the company’s recent restructuring and downsizing, your position is being eliminated, and your employment contract will be terminated at the end of next month.

I want to thank you for your many accomplishments during your time here. Your contributions were vital to the success of our organization. We wish you all the best in your future endeavors.

Please do not hesitate to inform me or the HR Department if you have concerns or questions.


John Doe

Retirement Email for End of Contract

Dear Mr. Johnson,

I want to inform you that your contract period has come to an end, and it has not been renewed. Your contributions and hard work have been highly valued. Your effort and commitment to the company have been an integral part of our success.

I would like to wish you all the best in all of your future endeavors. We appreciate your time with us and we are grateful for your many contributions.

With Best Wishes,

Jane Doe

Retirement Email for Age

Dear Ms. Kim,

This message is to inform you that due to your age, you have been eligible for retirement. We appreciate your countless years of dedication to our organization, and we are grateful for the many contributions you have made during your career here.

We want to express our sincere gratitude for everything you have done for this company. On behalf of everyone here, we wish you all the best during this exciting new chapter in your life.


John Doe

Retirement Email for Relocation

Dear Mr. Lee,

This email is to inform you that due to your relocation, your employment at this company will be terminated. We regret your departure, and we would like to take this opportunity to express our gratefulness for all of your hard work.

Your contributions and dedication to our company are greatly appreciated. We understand that this decision was not easy, but we hope you find happiness and fulfillment in your new location.

Best Regards,

Jane Doe

Retirement Email for Performance Issue

Dear Mr. Rodriguez,

I regret to inform you that due to the ongoing performance issues, the company has decided to terminate your employment.

We appreciate your time and contribution to our organization. However, due to several performance reviews, repeated recommendations for improvement, and continued lack of progress towards our expectations, we have found no other course of action other than the termination of your contract.

I wish you good fortune with your future career.


John Doe

Tips for Retirement Email Sample

If you’re retiring soon and would like to announce your retirement to your colleagues and acquaintances through email, there are a few things to consider. Here are some tips to help you craft a thoughtful and effective retirement email:

1. Start with a clear subject line: Your subject line should clearly state that this is an announcement of your retirement. This will help ensure that your email is noticed and not overlooked. A good subject line could be something like “My Retirement Announcement,” “Farewell as I Retire,” or “Retirement News.”

2. Express gratitude: Begin by expressing your gratitude to your colleagues and the organization you’re leaving behind. Let them know how much you’ve appreciated their support and what you’ve learned from them. This will help you leave on a positive note and ensure that your colleagues remember you fondly.

3. Keep it brief: While it’s important to express your gratitude, you don’t want your email to drag on for too long. Keep it brief and to the point. Your colleagues are likely busy and may not have time to read a lengthy email.

4. Include your plans for the future: Let your colleagues know what your plans are for retirement. Will you be traveling, spending time with family, or pursuing a new hobby? Sharing your plans can help your colleagues feel a sense of connection with you even after you retire.

5. Provide contact information: Lastly, provide your contact information for your colleagues to stay in touch with you after you retire. This could include your personal email address, phone number, or social media profiles.

Overall, the key to a successful retirement email is to be thoughtful, positive, and concise. By following these tips, you can ensure that your announcement is well-received and that you leave on a positive note.

Retirement Email Sample FAQs

What should I include in my retirement email?

Your retirement email should include your retirement announcement, your last day of work, a thank you message, and contact information for future correspondence.

When should I send my retirement email?

It is best to send your retirement email at least one month before your last day of work to give your employer enough time to prepare for your departure.

Who should I send my retirement email to?

You should send your retirement email to your supervisor, HR department, and colleagues who you have worked closely with during your time in the company.

Do I need to provide a reason for my retirement?

Providing a reason for your retirement is optional. However, if you want to, you can brief in a reason for your retirement, such as health-related, financial, or personal.

What tone should my retirement email have?

Your retirement email should be professional and positive in tone, expressing gratitude for your time with the company and excitement for your future retirement plans.

Should I mention my retirement benefits in my email?

If you want, you can mention your retirement benefits in your email. However, it is not necessary as your employer should have already informed you about your entitled benefits.

Can I ask for a retirement party in my email?

Yes, you can request a retirement party or celebration in your email. However, it is not required, so make sure to express your appreciation to your employer and colleagues regardless of how they decide to celebrate your retirement.

What should I do after I send my retirement email?

After you send your retirement email, you should begin preparing for your transition out of the company. This may include finishing outstanding projects, organizing your files and workspace, and training any colleagues who will be taking over your responsibilities.

Can I send a retirement email after I have already left the company?

Yes, you can still send a retirement email after you have left the company to express your gratitude and appreciation. However, it is best to send the email prior to your departure to provide your employer and colleagues with adequate time to prepare for your departure.

Happy Retirement!

Well, that’s it for our retirement email sample. We hope you found it helpful in crafting your own farewell message. Remember, retirement marks the beginning of a new chapter. It’s time to sit back, relax, and enjoy the fruits of your labor. You’ve earned it! Thank you for sticking around until the end. Don’t forget to visit us again for more helpful tips and tricks. Wishing you all the best in your retirement years!