A Comprehensive Recommendation Email Sample Guide: Tips and Tricks

Are you struggling to write effective recommendation emails that get the results you want? Look no further. A recommendation email sample can be the ultimate solution for all your writing woes. With the right template, you can easily draft an effective and concise email that captures your recipient’s attention and leaves a lasting impact.

Luckily for you, there are plenty of recommendation email samples available online to help you get started. Websites like Hubspot and The Muse provide professionally curated templates that you can study and modify to reflect your unique style and objective.

Whether you’re reaching out to a former colleague or recommending a product/service to a potential client, a recommendation email sample can serve as the perfect guide. These samples feature well-crafted language and precisely structured formats, ensuring that your email is clear, concise, and persuasive.

So, why fret over writing the perfect recommendation email when you can simply find an example and modify it to fit your situation? By utilizing a recommendation email sample, you can improve your chances of receiving a positive response from your recipient, saving time and effort in the process.

Don’t believe me? Try it out for yourself and see the magical results of a well-crafted recommendation email sample.

The Best Structure for a Recommendation Email

Asking for a recommendation can be intimidating, but with the right structure, you can make it a seamless and stress-free process for both you and the person you’re asking. Here’s a breakdown of the best structure for a recommendation email:

Paragraph 1: Introduction

Begin your email by introducing yourself and explaining your relationship with the person you’re asking for a recommendation. Make sure to emphasize why their opinion is valuable to you and how it will help you achieve your goals.

Paragraph 2: Request

The second paragraph should be dedicated to your request. Be straightforward and specific about what you’re asking for. Are you looking for a recommendation letter? A referral? A testimonial? Make sure to include all the necessary details such as the deadline and any specific requirements.

Paragraph 3: Reminder of Why You’re Asking

Use the third paragraph to remind the person why you’re asking for their recommendation. You can mention some of your accomplishments, your career aspirations, or any other information that reinforces why you value their opinion.

Paragraph 4: Closing

Wrap up your email by expressing gratitude and indicating your willingness to reciprocate their kindness in the future. You can also provide your contact information in case they have any questions or require further details.

Remember that the best structure for a recommendation email is concise, well-organized, and easy to read. By following this structure, you can show your gratitude, respect, and professionalism while making it more likely that the person will agree to your request.

Good luck with your recommendation request!

Seven Samples of Recommendation Email

Recommendation for Employment


I am writing to highly recommend John Smith for any job opportunities. I had the pleasure of working with John for over two years and he was a valuable member of our team. John has consistently shown his dedication, hard work, and positive attitude in all tasks he was assigned. He has proven to be a reliable employee and has excellent communication skills.

John is a quick learner and adapts to new situations with ease. He has great problem-solving skills and always goes above and beyond to complete his work. His friendly personality makes him a pleasure to work with. I am confident that John will be an asset to any organization.

If you need further information about John, please do not hesitate to contact me.

Best regards,

Mary Turner

Recommendation for Graduate School

Dear Admissions Committee,

I am writing to highly recommend Susan Lee for the graduate program in Social Work. I have known Susan for four years, and in that time, she has shown her dedication to helping others. Her passion to make a difference in the lives of others has never wavered.

Susan’s academic performance has been outstanding, and her work demonstrates her critical thinking skills. In addition to her academic achievements, Susan has volunteered her time and has taken leadership roles in various organizations. She has shown her commitment to social change by starting several initiatives to help marginalized communities.

In summary, Susan’s passion, dedication, and outstanding skills make her the perfect candidate for the graduate program. If you need further information, please don’t hesitate to contact me.

Thank you for considering Susan’s application.


James Huang

Recommendation for Internship

Dear Hiring Manager,

I am writing to recommend my student, Emily Davis, for the internship opportunity at your company. Emily has been an excellent student in my business course, where she continuously demonstrated her strong work ethic, academic ability, and professionalism.

Emily is an analytical thinker and possesses excellent communication skills. Her creative mindset, combined with her enthusiasm and dedication, will undoubtedly make her a valuable asset to your organization. During a group project, Emily displayed her leadership skills and developed her teammates’ talents.

I highly recommend Emily for the internship opportunity at your company. Please let me know if any further information is required.

Many thanks,

Dr. Robert Taylor

Recommendation for Supplier

Dear Procurement Manager,

I am writing to recommend Acme Supply Inc. as one of the best suppliers of products in the market. We have had an excellent working relationship with Acme Supply Inc. for more than ten years. Their products are of excellent quality, and their delivery is always timely.

The company is committed to providing excellent customer service, and they always go above and beyond to ensure customer satisfaction. Their pricing is also very competitive, and they have never compromised on product quality.

Overall, I strongly recommend Acme Supply Inc. for any of your product needs, and I am confident they will provide exceptional service to your organization.

Best regards,

Michael Smith

Recommendation for Contractor

Dear Project Manager,

I am writing to highly recommend John Carter, who has provided construction services to our organization for the past five years. John has demonstrated exceptional skills and competency in delivering high-quality work within tight deadlines and at a competitive price.

John has established himself as a reliable and trustworthy contractor and has worked on several large and complex projects, all of which were completed to the highest standards. He has excellent communication skills and works diligently to ensure projects are completed to our satisfaction.

I am confident that John will be an asset to any organization looking for a skilled and reliable contractor.

Best regards,

Karen Davis

Recommendation for Vendor

Dear Finance Director,

I highly recommend ABC Training to provide training to your organization. Our company has been working with ABC Training for the past three years, and their trainers have consistently delivered high-quality training programs.

Their trainers are experts in their field, and their training programs are always customized to meet our specific needs. The feedback from employees who have attended their courses has been overwhelmingly positive, and we have seen a significant improvement in employee performance after attending ABC Training programs.

ABC Training is an exceptional vendor that provides excellent customer service and delivers training programs to the highest standards.

Best Regards,

Christopher Lee

Recommendation for Professional Services

Dear CEO,

I am writing to highly recommend XYZ Consulting as a professional services provider. We have relied on their services for several projects, and they have consistently delivered excellent results. Their team possesses a deep understanding of our industry and provides invaluable insight that has helped us in our business decision-making process.

Their team is dedicated, hardworking, and always goes above and beyond to ensure our satisfaction. Their expertise in project management, risk assessment, and time management is exceptional. They are also very responsive and easy to work with, making them a valuable partner for our organization.

Please do not hesitate to engage in the services of XYZ Consulting. They are truly one of the best professional services providers in the industry.


Andrew Collins

Tips for Writing an Effective Recommendation Email

Recommendation emails are crucial to career success, as they provide valuable endorsements from colleagues and professionals in the field. Here are some tips for writing an effective recommendation email:

  • Be specific: When writing the recommendation, provide specific examples of the person’s skills and achievements. Use concrete examples that can help the reader visualize the person’s abilities.
  • Highlight strengths: Focus on the person’s strengths and explain why they are valuable in their field. This can help the reader understand the person’s unique contributions and potential.
  • Include relevant information: Be sure to include the person’s job title, company/agency, and any relevant educational background. This can help the reader understand the person’s career path and qualifications.
  • Endorse enthusiastically: Make it clear that you endorse the person wholeheartedly. Use positive language and avoid any qualifications or reservations.

Additionally, here are a few more tips for making your recommendation email stand out:

  • Provide context: Explain how you know the person and in what context they have worked or achieved success. This can help the reader understand the breadth and depth of the person’s experience.
  • Keep it concise: Stick to the most relevant information and don’t include extraneous details or anecdotes. A concise email is more likely to be read and appreciated.
  • Use a professional tone: Write in a professional tone and avoid overly casual language or slang. This can help the reader take your endorsement seriously.
  • Proofread carefully: Check your email for grammar and spelling errors before sending. A well-written email can add to the professionalism of your endorsement.

By following these tips, you can write an effective and compelling recommendation email that will help the person you are endorsing advance their career.

FAQs related to recommendation email sample

What should be the subject of a recommendation email?

The subject of the email should be related to the recommendation you are making, such as “Recommendation for [Name]” or “Strong recommendation for [Position].”

What should be included in the introduction of a recommendation email?

The introduction should include the reason for the recommendation, the relationship of the recommender with the recommended, and their qualifications to give the recommendation.

What should be the body of a recommendation email?

The body should describe the skills, experiences, and personalities of the recommended in detail, and show how they are relevant to the position they are applying for.

What should be the tone of a recommendation email?

The tone should be professional and complimentary, but not overly praising, exaggerated or misleading.

What should be included in the conclusion of a recommendation email?

The conclusion should summarize the main points made, reiterate the recommendation, and offer the recommender’s contact information for further inquiry.

What should be the length of a recommendation email?

It should be concise, preferably not exceeding three paragraphs or 300 words.

What factors should be considered before writing a recommendation email?

The position or scholarship the recommended is applying for, their qualifications, work ethics, achievements, personal traits and skills, and their goals career-wise.

What should I avoid writing in a recommendation email?

You should avoid writing false claims, irrelevant or confidential information, discriminatory comments, or anything that can portray the recommender or the recommended negatively.

Should a recommendation email be sent only when requested?

Unless it’s an unsolicited recommendation or a recommendation for someone the recommender knows a job or scholarship opportunity exists, it’s best to wait for the recommended to request for one.

Wrapping it up

And that’s it! I hope this recommendation email sample has been helpful to you in crafting your next email. Remember to customize it to fit the specific scenario and person you’re recommending. Thanks for reading and please feel free to visit again for more practical tips on a range of topics. Have a good one and happy emailing!