As many of us know all too well, saying goodbye is never easy. Whether it’s to a friend or a colleague, the process can be emotional, complicated, and downright difficult. And when it comes to saying goodbye to your manager, things can get even more complicated.
But fear not! With a well-crafted goodbye email, you can leave your manager with a positive impression and ensure that your departure isn’t seen as a negative reflection on your time at the company. In fact, a thoughtful goodbye email can even serve as a way to strengthen your professional network and potentially open doors for future opportunities.
To help you navigate the tricky waters of writing a farewell email to your manager, we’ve put together a list of examples that you can use and edit as needed. Whether you’re leaving to pursue new opportunities, relocating, or simply moving on to a new phase of your career, we’ve got you covered.
So take a deep breath, grab a cup of coffee, and let’s get started on crafting the perfect goodbye email to your manager.
The Best Structure for a Goodbye Email Sample to your Manager
When leaving a job, it’s important to leave on a good note, and a goodbye email to your manager is a great opportunity to do just that. But crafting the perfect goodbye email can be tricky, as you want to thank your manager for their support and guidance, but also ensure that you maintain a professional tone, and leave a lasting impression.
To help you draft the perfect goodbye email, we recommend following this structure:
The introduction of your goodbye email should be short and sweet. Begin by thanking your manager for the opportunity to work with them and the team.
Address your manager by name, and mention any specific projects or accomplishments that you’ve worked on together. This will show that you’ve valued your time working with them, and that you’ve taken note of their leadership and mentorship and guidance over the time you have worked with them.
The Main Body
In the main body of your goodbye email, you can dive deeper into the reasons why you’re leaving. Be genuine in your explanation, but avoid being critical of the company or your manager. The goal is to maintain a positive tone, even if you’re leaving for negative reasons.
Be sure to highlight any positive experiences and opportunities that you’ve had during your time in the company. This will show that you’ve appreciated your time with the organization, and that you’ve grown both professionally and personally during your stay.
In your closing statements, you can summarize your appreciation for your manager and colleagues, and express your hope for their future success. This is also a great time to include your contact details, and to let them know that you’ll be available for support or questions if they ever need it.
Finally, make sure to sign off with a positive note, such as “wishing you all the best” or “thank you again for everything”. This will leave a good impression, and ensure that you part on the best possible terms.
By following this structure, you can craft a well-written and professional goodbye email sample to your manager, leaving a positive lasting impression on your colleagues and showing gratitude for the opportunities and experiences you’ve had during your time in the company.
Goodbye Email Sample to Manager for Different Reasons
End of Contract
Dear [Manager’s Name],
As you are aware, my contract with [Company Name] concludes at the end of the month, and I wanted to take this opportunity to express my gratitude for the opportunity to work with such a wonderful team. It has been an excellent experience being a part of such a dynamic organization, and I appreciate the support provided to me during my tenure.
During my time with the company, I have learned so much and have grown both personally and professionally. I have great memories of the people and projects I have worked on and will always value the skills and knowledge I have gained.
Thank you once again for the exceptional experience and for being an incredible mentor throughout my journey. I will always have fond memories of this company.
Dear [Manager’s Name],
It is with a heavy heart that I inform you that I will need to leave my position at [Company name] due to medical reasons. My condition requires me to take an extended break from work to focus on my health and well-being.
I would like to thank you for the understanding and support that you have shown me during this difficult time. Your compassion and flexibility have been incredibly appreciated, and I feel fortunate to have worked under your tutelage.
I will always cherish the memories and experiences that I had while working with my colleagues at [company name]. Please convey my thanks to the rest of the team, and I wish them all the best.
Thank you for being an outstanding manager and mentor.
Dear [Manager’s Name],
I would like to inform you that I have decided to explore other career opportunities, which is why I have submitted my resignation. Please know that this was not an easy decision, as I have enjoyed my time working at [company name] and under your leadership.
During my time here, I have gained valuable knowledge and experience, and I believe that it has prepared me for the next phase of my career growth. I appreciate the opportunities you have afforded me and the invaluable support you have provided.
My time at [company name] has been a positive experience, and I am proud to have been a part of this organization. I will miss my colleagues and the projects I have worked on. Please keep in touch, and I wish you all the best in your future endeavors.
Thank you again for being a great mentor and manager.
Dear [Manager’s Name],
I wanted to inform you that I will be leaving [company name] to pursue a new opportunity that aligns with my career goals and interests. It has not been an easy decision, but I am looking forward to the new challenges and experiences it will bring.
I would like to take this opportunity to express my gratitude for the support you have provided to me throughout my tenure. Your guidance, mentorship, and leadership have been invaluable to me, and I will always cherish the memories working with you and my colleagues.
It has been a privilege to be part of such a reputable and innovative organization like [company name]. I am confident that all the projects I have worked on will have a positive impact on the company.
Please extend my heartfelt thanks to the rest of the team, and I wish you all the best in your future endeavors.
Thank you for your understanding and for being an exceptional manager and mentor.
Dear [Manager’s Name],
I am writing to let you know that my family and I are relocating to [new location], which means that I will be resigning from my position at [company name]. It has not been an easy decision to make, but I need to prioritize my family’s needs and well-being at this time.
I would like to express my deep gratitude to you and the rest of the team for the opportunity to work with such an exceptional organization. It has been a phenomenal experience being part of such a supportive and dynamic team.
Working at [company name] has taught me so much, and I value the skills and knowledge I have gained during my tenure. I am confident that the projects I have worked on will continue to contribute positively to the company.
Thank you for being an excellent manager and mentor, and I wish you and the rest of the team all the best in your future endeavors.
Dear [Manager’s Name],
As my retirement date draws closer, I wanted to take this opportunity to thank you and the rest of the team for your support and your contributions to my career at [company name]. My tenure here has been an incredible journey filled with numerous challenges and opportunities to grow, thanks to your managerial skills and guidance.
I can only express with gratitude that I loved every moment spent with the company and that every day had a huge impact on my professional life. I cherish every lesson I learned, every skill I acquired, and every memory I made during my tenure.
As I plan to move on to the next phase of my life, I will miss my colleagues and the company. I would be remiss if I didn’t convey my gratitude and offer my wishes for everyone’s continued success.
Thank you once again for the phenomenal experience and for being an outstanding mentor and manager.
With warm regards,
Dear [Manager’s Name],
It is with deep regret that I have decided to resign my position at [company name]. I am doing so for personal reasons that must take priority at this time. I will miss the company dearly as it is among the best working environments, thanks to your leadership and support throughout my tenure.
I cannot express enough my gratitude for the opportunities you have provided me with, such as being part of terrific projects and working under your guidance has been invaluable. It has been incredible being part of such a fantastic organization, and I am proud of the personal and professional growth that resulted from working here.
I will miss working with my colleagues and everyone in the company. Still, my family needs me now more than ever, and I must prioritize their needs. Please keep in touch, and I wish you all a bright future, and I pray that the company continues to succeed and grow.
Thank you for the exceptional experience and for being a remarkable mentor and manager.
Tips for Writing a Professional Goodbye Email to your Manager
Leaving a job can be an emotional experience, regardless of the circumstances. One of the most important things you can do before you leave is to send your manager a goodbye email. This email not only provides closure but also gives you the opportunity to leave a positive impression as you move on to your next opportunity. Here are some tips to follow when writing a professional goodbye email to your manager:
Keep it Short and Simple
Your manager is likely busy and has a lot to do, so make sure your email is short and to the point. Thank them for their support and guidance during your time at the company and let them know that you appreciate the opportunities you were given.
Highlight Your Achievements
This is your chance to showcase your accomplishments while working for the company. Specifically, highlight any major projects you worked on, promotions you received, or any new skills you learned during your time there. Make sure to keep it professional and not too boastful.
Express Gratitude and Appreciation
Take the time to thank your manager for their support during your time with the company. Let them know how much you appreciated their leadership and guidance and how they helped you grow both personally and professionally. It’s important to leave on a positive note and show your appreciation for the opportunities you were given.
Provide Your Contact Information
Make sure to provide your contact information so that your manager can stay in touch with you in the future. This can include your personal email address, LinkedIn profile, or any other professional social media accounts. Let them know that you’d love to stay connected and look forward to hearing how the company continues to grow and succeed.
Avoid Burning Bridges
It’s important to keep things professional and avoid saying anything negative about the company or your colleagues. Your goodbye email should be positive and constructive, so avoid burning bridges or leaving on a sour note. Remember, you never know when your paths may cross again in the future.
Proofread and Edit
Before sending your email, make sure to proofread and edit your message. Spelling or grammatical errors can detract from the impact of your message. Take a few extra minutes to read over your email and make sure it conveys the message you want to send.
By following these tips, you can write a professional and impactful goodbye email to your manager that leaves a positive impression as you move on to the next chapter in your career.
Frequently Asked Questions about Goodbye Email Sample to Manager
1. Why should I send a goodbye email to my manager?
Sending a goodbye email to your manager is a professional courtesy that shows respect, gratitude, and appreciation towards the organization and your manager.
2. When should I send a goodbye email to my manager?
You should send a goodbye email to your manager on your last day of work or a few days before that to ensure that your manager has enough time to plan for a smooth transition.
3. What should I include in my goodbye email to my manager?
You should include a sincere message thanking your manager for the opportunities, support, and guidance provided to you during your tenure. You can also mention your accomplishments and express your willingness to stay connected.
4. How should I address my manager in my goodbye email?
You should address your manager by their formal title, such as “Dear Mr./Ms./Dr. [Last Name].” This shows respect and professionalism.
5. Can I mention the reasons for my departure in my goodbye email?
It is not necessary to mention the reasons for your departure in your goodbye email. However, if you feel comfortable sharing them, you can mention them briefly.
6. Should I mention my colleagues in my goodbye email?
Yes, you can mention your colleagues and how much you enjoyed working with them. This will show that you value the relationships you have built during your tenure.
7. Can I include my contact information in my goodbye email?
Yes, you can include your contact information, such as your personal email address or LinkedIn profile, so that your colleagues and manager can stay in touch with you.
8. How long should my goodbye email be?
Your goodbye email should be brief and to the point, ideally no longer than one or two paragraphs.
9. Can I send a goodbye email to my team as well?
Yes, you can send a separate goodbye email to your team expressing your gratitude and wishing them well, in addition to sending one to your manager.
So there you have it – a solid goodbye email sample to a manager. While it can be tough to say goodbye, it’s important to do it in a professional and respectful way. We hope this article has been helpful in crafting your own farewell message. Thanks for reading and be sure to swing by again for more career tips and advice!