10 Best Forwarding Email Message Sample Examples for Effective Communication

Have you ever found an interesting email message but wished you could share it with someone else? Perhaps you came across a joke, a helpful tip, or an insightful article that you want to forward to your friends, colleagues, or family members. Luckily, forwarding email messages is a simple and convenient way to spread the word and communicate with others. And the good news is, you don’t have to start from scratch every time. By using forwarding email message samples, you can save time, effort, and creativity, while still delivering a personalized and meaningful message to your recipients. Whether you need to send a newsletter, an invitation, a reminder, or a thank you note, you can find examples online and edit them as needed to fit your style, tone, and purpose. So, why not give it a try and see how easy and effective forwarding email messages can be?

The Best Structure for Forwarding Email Messages

Email forwarding is a common practice for sharing information, updates, or important messages. However, it is crucial to forward messages in a clear and organized manner to ensure that the recipient understands the content and takes necessary action. The structure of the forwarded email message plays an essential role in achieving this goal. Here are some tips to structure the forwarded email effectively:

1. Provide Context

Before forwarding the email message, it is crucial to provide context. Inform the recipient why you are forwarding the message, what it contains, and how it is relevant to the recipient. This information will help the recipient understand the purpose of the email and motivate them to engage further.

2. Use a Clear Subject Line

The subject line of the forwarded email should be clear and descriptive. It should reflect the content of the email and the action required from the recipient. A well-crafted subject line will grab the recipient’s attention and encourage them to open the email and read further.

3. Highlight Key Points

It is important to highlight the critical points of the forwarded email message. Use bullet points, bold or italic fonts, or color to emphasize the critical information. This will help the recipient focus on the essential details and avoid missing critical information.

4. Summarize the Message

Summarize the forwarded email message in your words. Use short and concise sentences to capture the central theme of the message. This summary will help the recipient understand the message better and the context in which it was forwarded.

5. Add Your Comments

Finally, add your comments to the forwarded email message. If you have any insights, suggestions, or questions, add them to the email. This will encourage the recipient to engage further and help you build a stronger relationship with them.

In conclusion, the structure of the forwarded email message is as crucial as the content itself. By following the above tips, you can structure a clear and organized forwarded email message that will help the recipient understand the message and take the necessary action.

Email Forwarding Message Samples

Recommendation for a Job Position

Dear [Recipient],

I am writing to recommend [Name] for the position of [Job Position]. As an employee of [Company], I have been fortunate enough to work alongside [Name] for [Duration of Time]. Their exceptional skills in [Skill Set] and their dedication to [Company Objective] have made [Name] an asset to our team.

Additionally, [Name] has a proven track record of [Accomplishment in Career] and consistently goes above and beyond to exceed expectations. They have the ability to work collaboratively with others while also thriving under pressure. I believe [Name] would be an excellent addition to any team and I fully endorse them for the position of [Job Position].

Thank you for considering [Name] for the position. If you need any further information, please do not hesitate to contact me.

Best regards,

[Your Name]

Referral for a Student

Dear [Recipient],

I am pleased to recommend [Name] for [Program/University/Scholarship]. [Name] is a bright and motivated student who has impressed me with their [Academic Strengths and Achievements]. I believe they have the potential to excel in [Program/University/Scholarship] and make meaningful contributions to the academic community.

In addition to their academic achievements, [Name] is also [Extracurricular Activities and Achievements]. They have demonstrated leadership skills and a commitment to community service, exemplifying an outstanding balance of academic and personal growth. I believe [Name] has what it takes to achieve great success in their academic journey, and I wholeheartedly recommend them for [Program/University/Scholarship].

Please do not hesitate to contact me if you need any further information or have any questions regarding this recommendation.

Sincerely,

[Your Name]

Introduction for a Business Connection

Dear [Recipient],

I am excited to introduce to you [Name], who is looking to connect with professionals in the [Industry]. As a leader in the field of [Industry], I believe that you and [Name] have a lot in common, and I highly recommend that you connect with [Name] to share ideas, strategies, and industry knowledge.

[Name] has a wealth of experience in [Experience in Industry], and their expertise would be valuable to your organization. They are innovative, detail-oriented, and consistently demonstrate a passion for delivering results. I have no doubt that [Name] will be an asset to any team or project they become involved in.

I am confident that [Name] will benefit from the opportunity to connect with you and explore how you and your organization may be able to work together. Should you have any questions or would like more information, please do not hesitate to reach out.

Thank you for your consideration and time.

Best regards,

[Your Name]

Notification of Change in Schedule

Dear [Recipient],

I am forwarding this email to inform you of a change in schedule for the upcoming project. Due to unforeseen circumstances, we will need to adjust the dates for the project timeline by [Number of Days/Weeks]. This change affects the following milestones: [List Affected Milestones].

We understand that this change may impact your work and schedule, and we will do everything we can to minimize any inconvenience caused. We will keep you updated on any further changes and ensure that you have the appropriate resources to meet the necessary deadlines.

Should you have any questions or concerns, please do not hesitate to reach out to me. I appreciate your understanding and flexibility in this matter.

Best regards,

[Your Name]

Response to a Business Proposal

Dear [Recipient],

Thank you for your proposal concerning [Proposal Subject]. After thorough consideration, I regret to inform you that we will not be moving forward with this proposal at this time.

While [Proposal Benefits], we have determined that this is not the right fit for our organization at this time. We appreciate your efforts and innovative solutions, and we will keep your proposal on file for any future opportunities.

Thank you for your interest in our organization and for your time and effort in preparing this proposal. I hope we have the opportunity to collaborate in the future and wish you all the best in your pursuits.

Sincerely,

[Your Name]

Notification of Meeting Schedule

Dear [Recipient],

I am forwarding this email to inform you of the schedule for the upcoming meeting on [Date and Time]. The meeting will be held at [Location] and will cover the following agenda items: [List Agenda Items].

Please mark the date and time in your calendar, and ensure that you are available to attend. It is important that we have all attendees present and prepared for the meeting, and your presence is essential to the success of this project.

Should you have any questions or concerns regarding the meeting, please do not hesitate to reach out to me. I look forward to seeing you on [Date and Time].

Best regards,

[Your Name]

Reminder of Upcoming Project Deadline

Dear [Recipient],

I am forwarding this email to remind you of the upcoming deadline for [Project Name]. The project is due on [Date] at [Time] and we expect all deliverables completed by this time.

Please ensure that you are on track to meet the deadline and that you have all the necessary resources to complete the project. Should you require additional time or assistance, please do not hesitate to reach out to us. We want to ensure that we meet all project goals and deliverables on time and with high-quality standards.

If you have any questions or concerns, please contact me as soon as possible. We appreciate your contributions to this project and thank you for your effort and dedication to its success.

Best regards,

[Your Name]

Tips for Forwarding Email Messages

Forwarding emails is a common way of sharing useful information with friends, colleagues, and family members. However, it’s important to know how to forward an email in a way that is professional and courteous. Below are some tips for forwarding email messages:

  • Always ask for permission before forwarding an email. Not everyone wants their email address to be shared with others, and some emails may contain sensitive information. Therefore, it’s important to obtain permission before forwarding an email to anyone else.
  • Be mindful of the recipient. Before forwarding an email, consider whether the recipient would find it useful or relevant. If in doubt, it’s best not to forward the email.
  • Edit the subject line. When forwarding an email, the subject line may not accurately reflect the content of the email. Therefore, it’s good practice to edit the subject line to ensure that it accurately reflects the content of the email.
  • Remove unnecessary content. When forwarding an email, it’s important to remove any unnecessary content such as email signatures, disclaimers, and advertising. This helps to ensure that the email is easy to read and relevant.
  • Add a brief introduction. When forwarding an email, it’s helpful to add a brief introduction explaining why you are forwarding the email. This helps to provide context and ensure that the recipient understands the purpose of the email.
  • Respect the sender’s privacy. When forwarding an email, it’s important to respect the sender’s privacy. Therefore, it’s best not to forward emails that contain sensitive information or personal details.
  • Check the formatting. When forwarding an email, it’s important to check the formatting to ensure that it looks professional and is easy to read. This includes checking for spelling and grammar errors and ensuring that the email is properly formatted.
  • Use Bcc for multiple recipients. If you are forwarding an email to multiple recipients, it’s best to use the Bcc field to protect everyone’s privacy. This ensures that the email addresses of all recipients are hidden from view.
  • Check the attachment size. Before forwarding an email, it’s important to check the attachment size. Large attachments may be difficult to send and receive, and may also take up valuable storage space.

By following these tips, you can ensure that you forward emails in a professional and courteous manner, while also sharing useful information with others.

Forwarding Email Message Sample


What is forwarding email message?

Forwarding email message is the process of sending on an email that someone else has sent you. This can be done for a variety of reasons, including sharing important information with someone else or passing along an important message to a colleague or friend.

How do I forward an email message?

To forward an email message, simply open the email you want to forward and click the forward button in your email client. Then add the recipient’s email address and any additional notes you wish to include, and hit send.

Can I add additional recipients when forwarding an email message?

Yes, you can add additional recipients when forwarding an email message. Simply click on the “To” or “CC” fields and add the email addresses of the additional recipients.

Can I forward an email message without including the sender’s information?

Yes, you can forward an email message without including the sender’s information. Simply highlight and delete the sender’s information before hitting send.

What should I include in the subject line when forwarding an email message?

When forwarding an email message, it’s a good idea to update the subject line to reflect the content of the email and any new information you’re adding. This can help ensure that your recipient knows exactly what the email is about and doesn’t miss any important details.

Is it okay to forward an email message without the sender’s permission?

It is generally okay to forward an email message without the sender’s permission, as long as you are not sharing any confidential or sensitive information. However, it’s always a good idea to exercise discretion and consider the sender’s expectations and privacy concerns.

How should I format a forwarded email message?

When forwarding an email message, it’s generally best to keep the formatting and structure of the original email intact to ensure that your recipient can easily read and understand it. However, you may want to add additional notes or comments to provide context or highlight important information.

What should I do if I accidentally forward an email message to the wrong person?

If you accidentally forward an email message to the wrong person, it’s important to act quickly. Try to recall the email or send a follow-up email explaining the mistake and asking the recipient to delete the original email.

Are there any risks associated with forwarding email messages?

There are some risks associated with forwarding email messages, particularly when it comes to sharing sensitive information or exposing personal data. To minimize these risks, it’s important to exercise caution and use good judgment when forwarding emails, and to always consider the privacy concerns of your recipients.

Thanks for stopping by!

I hope this forwarding email message sample has been helpful for you. Remember, it’s always important to double check the email’s content before sending it along to others. Don’t forget to stop by again for more helpful tips and tricks. Have a great day!